CTE MEETING PROFILE FORM
About Your Organization
YOUR COMPANY
Company Name:
Contact Name:
Title:
Address:
City:
State: Zip:
Phone: Fax:
Email:
Website:
YOUR MEETING
Meeting Name:
Meeting Location:
Meeting Dates:
Is this a first time event?
Yes  No
Purpose of the meeting:
      
Business
Incentive
Pleasure  
Will it include (check all that apply):    
Your employees
Your customers
Your suppliers
 
Attendees
Estimated number of Attendees?
Number of Employee Attendees?
Number of Customer Attendees?
Number of Supplier Attendees?
Do you have a list of Attendees?
Yes  No
*Estimated Budget Parameters
 $
Location
Geographic Preferences:
 
 
Type of location:
Downtown
Resort
Airport
Where have you held your meetings in the past?    
Date:
Location:
# Rooms:
Date:
Location:
# Rooms:
Date:
Location:
# Rooms:
Housing
Number of Rooms
Single
Double      
 
 
Suites
VIP Suites
TELL US ABOUT FUTURE MEETINGS
Month/Year:
City/State:
Meeting Location:
Month/Year:
City/State:
Meeting Location:
AIRLINE/TRAVEL SERVICES
TELL US ABOUT YOUR TRAVELERS
Can you provide a list of attendees with city/airport departure?
 Yes  No
Do you have special contracts with any air carriers?
 Yes  No
If "Yes", which airlines?
TELL US ABOUT YOUR TRAVEL SERVICE NEEDS
Airline
Negotiation of special, reduced airfares, with benefits to your company
Toll-free phone number for airline reservations
Arrival and departure manifests
Reporting back to you of corporate travel costs, savings, etc
Ground Transportation
Negotiation of special rates for car rental, with benefits to your company
Transportation arrangements between meeting site and meeting hotel(s)
Transportation arrangements between airport and meeting hotel(s)
Greet travelers at airport
Livery (limo) service for VIP's
Other
Organization of spouse tours during your meeting
Assistance with theme-ed receptions and/or parties during your meeting
Aid in exploring new/future meeting sites
Negotiation of air freight contracts for use by you
MEETING PLANNING SERVICES
DO YOU NEED ANY OF THE FOLLOWING SERVICES?
Meeting Planning Services Food & Beverage Planning VIP Services
Meeting Room Design Audio/Visual Planning Signage
Master Bill Reconciliation Activity Planning Entertainment
MEETING REGISTRATION SERVICES
ARE YOU INTERESTED IN ANY OF THE FOLLOWING?
Pre-Meeting Registration Needs
Attendee Profile Form Confirmation Letter Mailing Badges/Badge Design
Attendee Database Reports On-Line Access to your Database Badge Holders
800# Phone Line Availability Event Ticketing Mailing Labels
800# Fax Line Availability Internet Services Telemarketing
Cash Management
On-Site Meeting Needs
Meeting Planner Attendance/Session Tracking Destination Services
On-Site Registration System Certificates of Attendance Event Ticketing
Cash Management Project Coordinator Temporary Staffing
Post-Meeting Needs
Attendee Reports Attendee Lists Evaluation Tabulation